Ohio University

Arts & Sciences and Regional Higher Education Course Sharing Initiative

College of Arts & Sciences and Regional Higher Education

Online/OULN Course Sharing Initiative

Effective Fall 2018

This partnership between the College of Arts & Sciences and Regional Higher Education provides opportunities to strategically offer online or OULN courses across campuses. The intent is to identify ways in which 1) interested Athens-based A&S faculty can deliver online or OULN courses for both A&S/Athens and regional campus students, or 2) interested regional campus faculty can deliver online or OULN courses for both regional campus and A&S/Athens students. In either case, each shared course offering opportunity is subject to approval by the college office, the participating department, and the regional campus(es). This arrangement enhances our teaching efficiency and cost effectiveness by maximizing instructor productivity, where such arrangements meet departmental/campus/instructor pedagogical needs and purposes. 

Hereafter, this document uses the term “offering campus” to refer to the instructor’s home campus (whether Athens or regional campus), and the term “partner campus” to refer to the campus for which additional seats are allocated for the course (details below). 

Course Sharing Models

Two course sharing models are included in this initiative:

  1. Enrollment Reimbursement Model (ERM): Instructional costs are covered by the offering campus; partner campus provides instructional compensation on a per-student basis.  FTEs are assigned to the offering and partner campus based upon the student enrollments in each section (see section on Funding Models, below).   This arrangement works best when the number of seats requested by the partner campus is relatively small (e.g., 15 or fewer seats).
  2. Instructional Cost Allocation Model (ICAM): The instructional costs and revenue are shared between the offering and partner campuses based upon agreed-upon ratios (see section on Financial Models, below). The Instructional Cost Allocation Model is used when 1) both sections have more than 15 seats and/or 2) when the course capacity is evenly split between the two sections.   

Planning Process

  • If possible, approximately one month prior to the start of priority registration, regional campuses and A&S departments/programs on the Athens campus will be asked to send information on online or OULN courses, based on student or program needs, that either would like to have offered by another campus in a “course sharing” arrangement in the coming semester. Ad hoc, as needed requests are also permissible. This information should be sent to the Co-Chairs of the College of Arts & Sciences/Regional Higher Education (CASRHE) Committee (A&S requests to Sarah Poggione, poggione@ohio.edu; RHE requests to Carissa Anderson, andersc3@ohio.edu).
  • Scheduling process. Based upon the courses identified in the planning process, selected online or OULN courses scheduled through the offering campus may have a second section of the same course scheduled through one or more partner campuses by mutual agreement of the instructor, host department, college, and regional campus(es).  These approvals will be captured through an approval form with electronic signatures. The form will be available on the CAS and RHE sites. Signed forms will be stored in a shared OneDrive folder. 
  • When the offering campus is Athens, the regional campus section will be scheduled through the regional campus associate dean office, upon confirmation of course plans with the Athens dept. chair and college office.
  • When the offering campus is a regional campus, the Athens section will be scheduled through the relevant A&S department, upon confirmation of course plans with the regional campus and college office.
  • Course enrollment limits will be set during the approval process.  The size of a partnering campus section of the course is to be negotiated between the participating department and regional campus(es), subject to agreement by the course instructor.

Approval Process

Instructor and course scheduling will be approved by the participating A&S department, the college office, and the relevant regional campus(es), following the process currently utilized for staffing  approvals (see RHE Staffing Approvals). 

Instruction and Workload

For online courses, the Athens and regional campus course sections will be combined within the same Blackboard course shell and treated as a single section for instructional, contract, and workload purposes. For OULN courses, all sections are administered locally with campus identified technical support but are treated as a single section for instructional, contract, and workload purposes.

Enrollment

Enrollment processes will be agreed upon by the participating campuses prior to scheduling a particular course collaboration, utilizing one of the following two options:

  1. Student enrollment in the partnering campus section(s) is  permission-based to help ensure that only students in the relevant campus(es) enroll in that section, with the sponsoring campus’s dean’s office, student affairs office, or other appropriate office at the regional campus managing the permission-based enrollments.   Enrollment permissions in the regional campus section(s) to be based on the number of seats agreed upon by the instructor/department, regional campus, and A&S college office, per processes outlined above.
  2. Student enrollments in the respective sections are not monitored (i.e., students from any campus can enroll in either section.

Tuition and Fee Assessment

Tuition is based on the sections in which students enroll (tuition for the regional campus section is based on the regional campus tuition structure; tuition for the A&S/Athens section is based on Athens tuition rates.)

Financial Models

The Enrollment Reimbursement Model (ERM) is used when the partner section has 15 or fewer seats. The Instructional Cost Allocation Model (ICAM) is used when 1) both sections have more than 15 seats and/or 2) when the course capacity is evenly split between the two sections.

In both cases, each campus retains headcount and FTE for the respective enrollments.

  1. Enrollment Reimbursement Model (ERM): The partner campus will transfer $200 per enrolled student in the offering campus section(s) to the general account of the A&S department or to RHE, based on course enrollment at the end of the add/drop processing date for each course, by the end of each semester.  It is anticipated that a portion of these funds will be utilized by the department or regional campus to hire facilitators for the additional section(s) of the course (e.g., graduate students who do not have TAs or other funding, and/or would like the teaching experience).  Typically, the second section of the course would include no more than 15 additional seats in the course from the offering campus.
  2. Instructional Cost Allocation Model (ICAM): The partner campus will transfer funds to the general account of the A&S department or to RHE, based on course enrollment at the end of the add/drop processing date for each course, by the end of each semester. In accordance with differential instructional costs and FTE revenue on Athens and regional campuses, for overload, adjunct, or summer instruction, the instructional costs in this model will be shared on a 2 to 1 ratio, with Athens paying two-thirds of the instructional cost and regional campus(es) paying one-third.  This ratio presumes a roughly 50-50 split in the number of enrolled seats in the Athens and regional campus sections.

In cases where the course is part of a faculty member’s load, the cost allocation will be based on the adjunct instructional rate of the hiring campus and the distribution of enrollment.

When the number of enrolled seats are unevenly split between the Athens and regional campus section, the instructional costs will be shared as follows:

  1. for a course in which roughly 2/3 seats are enrolled by regional campus students and 1/3 seats are enrolled by Athens students: the instructional costs will be shared on a 1 to 1 ratio (50% instructional costs covered by regional campus and 50% instructional costs covered by A&S/Athens);
  2. for a course in which roughly 1/3 seats are enrolled by regional campus students and 2/3 seats are enrolled by Athens students: the instructional costs will be shared on a 3 to 1 ratio (25% instructional costs covered by regional campus; 75% instructional costs covered by A&S/Athens).
  3. If the shared course also includes an ECAM section: Since eCampus FTE is allocated to A&S/Athens for courses in programs that are housed within A&S, the number of enrolled eCampus seats will be combined with the number of enrolled A&S/Athens seats, with no changes in the instructional cost ratios described above.

Funds Processing

Faculty contracts are the responsibility of the offering campus. Funds (ERM or ICAM) will be distributed by the offering campus to an identified partner campus account number. When the offering campus is a regional campus, A&S will distribute funds to a central RHE account number; RHE will then redistribute the funds appropriately.  

Funds for distribution will be calculated as of the add/drop date for the respective course.

Student Evaluation of Teaching

Class Climate is used for online course evaluations; however, campuses use different forms. Unless otherwise requested by the offering campus, each online section will be evaluated using the form for their respective regional campus or Athens department. Requests to use the form of the offering campus will be filtered through the Office of Regional Higher Education office by contacting Shanna Adkins, adkinss3@ohio.edu.

 

Appeals Process

It is the intent of the College of Arts & Sciences and Regional Higher Education for classes included in the online/OULN course sharing initiative to be offered by qualified faculty on the regional campuses as well as in the College of Arts & Sciences/Athens campus.  If any department/program/campus or faculty member has concerns regarding the allocation of online or OULN course sharing opportunities, the concern should be forwarded to the A&S Dean, the RHE Executive Dean, or to any member of the College of Arts & Sciences / Regional Higher Education (CASRHE) Committee, who will then forward the concern to the A&S Dean and the RHE Executive Dean. The respective deans may then request an advisory recommendation from the CASRHE Committee.  The co-chairs of CASRHE will schedule a meeting, within 2 weeks, of the full standing committee to provide a written recommendation to the Deans regarding the allocation of the course sharing opportunity. 

Initiative Review

This course sharing initiative will be reviewed annually.

Initially approved August 2017

Updated May 2018

Updated July 2018